(to be put on your agency/authority letterhead
Dear __________:As [your title] of the [your agency/authority name], I have responsibility for implementing the national clean water program in [name of your city]. Daily, members of my staff and I carry out the initiatives and mandates set forth in the Clean Water Act, and other environmental statutes, with our shared goal of continued environmental protection and improvement. Our efforts have certainly produced some laudable results. Currently, the [your agency/authority name] provides wastewater collection and treatment services for [# of people] in [State name for Senators/Congressional District for Representatives].
[You may wish to include additional information about our agency here -- recent awards, accomplishments, riverfront revitalization projects, etc.]
As an environmental practitioner, I am writing today with three purposes in mind. First, to introduce myself. Second, to offer my expertise and that of my organization as a technical resource to you and the members of your staff. And, lastly, to initiate what I hope will be an ongoing dialogue with you regarding issues of importance to both of us as Congress considers significant environmental legislation.
[If attending AMSA's National Environmental Policy Form & 28th Annual Meeting]
I plan to be in Washington, DC on May 16-20, 1998 for AMSA's 1998 National Environmental Policy Forum and 28th Annual Meeting. I hope your schedule will permit you to meet with me at that time. I'll call to schedule an appointment in the coming weeks.
I look forward to meeting you in May.
Sincerely,
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